Job Title: Administration - Admin Services Coordinator
Location: Boston, MA 02109
Duration: 3 Months- Additional support, Possible for extension
Shift: M-F 8am - 5pm
Summary:
As an Administrative Services Coordinator, you will provide administrative support to a department or manager. You'll answer, screen and forward telephone calls, greet customers and resolve customer complaints.
Day-to-Day Responsibilities:
Calendar Management
- Schedule and coordinate meetings, appointments, and events.
- Maintain accurate and up-to-date executive and team calendars.
Expense Reporting
- Prepare, review, and submit expense reports.
- Track reimbursements and ensure compliance with company policies.
Ordering & File Organization
- Manage office supply orders and maintain inventory.
- Organize and maintain filing systems (digital and physical).
- Ensure documents are properly archived and easily accessible.
General Administrative Support
- Support ad hoc administrative tasks as needed.
Software skills:
- Basic computer functions
- Knowledgeable in Microsoft (Word, Excel, PPT)
- Outlook, email management
Years of Experience: at least 2 years of relevant experience
Education: Bachelor's degree preferred, but not required. Equivalent professional experience will be considered
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